Empowering Lives Through Martial Arts
Privacy Policy
Effective Date: 01/01/2025
Tempest Martial Arts ("we", "our", or "us") is committed to protecting the privacy and personal data of our students, parents, website visitors, and staff. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
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1. Who We Are
Tempest Martial Arts
Newcastle Quays Retail Park, NE29 6DW & Albion Centre, NE24 5BL
07896276968
Data Protection Officer (DPO): Contact Us at the details above
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2. What Information We Collect
We may collect and process the following types of personal data:
Students and Parents:
* Full name and contact details (email, phone number, address)
* Date of birth
* Emergency contact information
* Medical or health conditions (to ensure safety during training)
* Attendance and progress records
* Photos/videos for promotional use (only with explicit consent)
* Payment and billing details
Website Users:
* IP address
* Browser type and device information
* Pages visited and interaction data (via cookies—see Section 7)
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3. How We Use Your Information
We process personal data for the following purposes:
* Registering students and managing class bookings
* Ensuring student safety and providing appropriate instruction
* Communicating with students and/or parents about classes, events, and updates
* Processing payments and managing accounts
* Promoting our school (with consent for any photos or videos used)
* Complying with legal or regulatory obligations
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4. Legal Basis for Processing
We rely on one or more of the following lawful bases:
* **Consent** – for marketing and promotional photos
* **Contract** – for managing your registration and participation in classes
* **Legal obligation** – to comply with applicable laws
* **Legitimate interests** – to run our school efficiently and safely
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5. Sharing Your Data
We do **not** sell or rent personal data. We may share it with:
* Payment processors (e.g. Stripe, GoCardless)
* IT and website service providers (under data processing agreements)
* Medical professionals or emergency responders (in case of incident)
* Regulatory authorities if required by law
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6. How We Protect Your Data
We take appropriate technical and organisational measures to secure your personal data, including:
* Secure cloud storage and databases
* Password-protected systems
* Access controls for staff
* Regular data audits and staff training
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7. Cookies and Website Use
We use cookies to enhance user experience on our website. Cookies help us analyse traffic and improve our services. You can control cookie settings via your browser.
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8. How Long We Keep Your Data
We retain personal data only for as long as necessary:
* Student and billing records – up to 6 years after your last class
* Consent-based data (e.g. photos) – until you withdraw consent
* Website usage data – typically 12 months
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9. Your Rights
You have the right to:
* Access your personal data
* Correct inaccuracies
* Request deletion of your data
* Restrict or object to processing
* Withdraw consent at any time (where applicable)
* Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact us at: tempestmartialarts@mail.com
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10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website and will show the “Effective Date” above.
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